Statutes for AFIA Nonprofit Association. Org . no. 802520-8565

§ 1 Name of the association

The name of the association is AFIA.

§ 2 Purpose of the association

AFIA aims to unite people and strengthen opportunities for African cultural dances and streetdance from the African diaspora. Afia values people’s differences as well as similarities, community, knowledge, integrity, social/cultural responsibility and equal representation of culture/bodies and gender. With the help of cultural encounters, AFIA aims to reduce the distance between people from different cultures, class differences and backgrounds. AFIA wants to broaden the range of cultural expression in Sweden, as an active player with ambition to offer self-produced cultural activities, mainly with a focus on urban dance.

The association shall fulfill its purpose by :
● offer a range of events with a content that spans generational, cultural and gender boundaries.
● give everyone who takes part in the offered activities, and everyone involved, an experience of participation, engagement and context.
● strive for conscious representation & equality in its work.
● the association is politically and religiously independent.
● the association’s activities take place without a profit interest.

§ 3 The seat of the association

The association has its seat in the Municipality of Stockholm in Stockholm County.

§4 Membership

The association is open to everyone who shares the association’s goals and follows its statutes. Application for membership is sent to the board or a person appointed by the board. The member does not own shares in the association’s assets, nor is she/he responsible for the association’s debts.

§5 Membership fees

The association has no membership fee. Funds for the association’s activities shall be met through voluntary contributions and donations, non-profit contributions and any income from various events etc. Funds will also be sought from organisations, foundations, funds and authorities. The income is used to cover costs in the business.

§ 6 The board

The board consists of the chairman, secretary and treasurer. Within the board are appointed vice chairman, secretary, treasurer.

§ 7 Tasks of the board

The board represents the association, monitors its interests and manages its affairs. The board decides on behalf of the association, unless otherwise stipulated in these statutes. The board must implement the decisions made by the annual meeting, manage the association’s financial affairs, keep accounts, and submit an annual report to the annual general meeting for the most recent financial year. The board prepares the annual meeting.

The board meets when the chairman deems it necessary or if at least two board members request this. The board is quorate when at least 2 people are present.

Board decisions are made by simple majority. In the event of an equal number of votes, the chairman’s sentence is what applies, however in case of choice of person, the selection is made through drawing lots. 

The association’s company name is signed by appointed members of the board individually. The board members that shall have the right to sign the association’s firm are decided by the board.

§ 8 Accounts and auditors

Fiscal year shall be September 1st to August 31st. The board’s annual report shall be submitted to the association’s financial adviser (appointed at the annual meeting) no later than October 1st. The assets of the association are managed by the board and in a special account.

§ 9 Reporting to financial advisers

The board must submit the annual report to the financial adviser by October 1st at the latest. This shall consist of an income statement, balance sheet and management report. The complete annual report shall be signed by all ordinary board members upon submission.

§10 Annual meeting

Ordinary annual meeting, which is the association’s highest decision-making body, is held annually before November 1st at a time and place determined by the board. Written summons must be sent to all members no later than 14 days before the regular annual meeting and no later than 7 days before any extra annual meeting.

Motions must reach the board at least 28 days before the ordinary meeting and 14 days before any extra meeting.

At the ordinary annual meeting, the following matters shall be dealt with:
1. Election of chairman and secretary for the meeting
2. Determining the voting length for the meeting
3. Selection of protocol adjuster and vote counter
4. Ask if the meeting has been announced correctly
5. Determination of the agenda
6. a) The board’s report for the most recent financial year
6. b) The board’s management report (balance sheet and income statement) for the most recent operating /fiscal year
7. The audit report for the operating/fiscal year
8. Question about discharge of liability for the board for the period covered by the audit
9. Determination of any business plan and treatment of the budget for the future operating/fiscal year
10. Election of chairman of the association for a period of one year
11. Election of other board members and deputies for a period of one year
12. Election of financial advisor, election committee and deputies
13. Processing of the board’s proposals and timely arrived motions
14. Other matters
15. Closing of the meeting

§ 11 Extra annual meeting

Extra annual meetings are held when the board or the auditors find it necessary or when at least 1/10 of the association’s members demand this through a written request to the board. The request must state the matter or matters that the members want the meeting to deal with. The extra annual meeting may only deal with the matters specified in the notice.

§12 Right to vote

At the annual meeting, every member who has been a member for at least three months at the time of the meeting, has a voting voice. The right to vote is personal and cannot be exercised by proxy.

§ 13 Decisions, voting and decision-making

Decisions are made by acclamation or, if requested, after voting. 

Voting takes place openly, except for elections where a closed vote must take place if at least 1 member requests this. Decisions are made, unless these statutes stipulate otherwise, by a simple majority. In the event of an equal number of votes, the chairman’s sentence is what applies, however in case of choice of person , the selection is made through drawing lots. 

A member of the board may not participate in decisions on discharge from liability for administrative measures for which he is responsible, nor even when choosing a financial advisor.

The meeting is decision-making with the number of members entitled to vote who are present at the meeting.

A member who is excluded or requested to withdraw immediately loses the right to participate in deliberations and decisions about the association’s affairs.

The board must continuously update the list of members and be able to report the current list of members at every annual meeting.

§ 14 Rules for amending the statutes

Amendments to these statutes require a decision of the annual meeting with at least 2/3 of the number of votes cast. Proposals of changes to the statutes may be made by both members and the board.

§15 Withdrawal

A member who wishes to withdraw from the association must report this in writing to the board and is considered thereby immediately having left the association.

§ 16 Exclusion

A member is excluded from the association when the person concerned has neglected to pay the agreed fees, opposed the association’s activities and purposes, and obviously damaged the association’s interests. When exclusion is relevant, the member concerned must be informed in writing of the circumstances which caused the membership to be called into question. A decision on exclusion may not be made until the member has been given the opportunity to comment on the issue within the time specified by the board, at least 7 days. In the decision, the reasons for exclusion must be reported. The decision must be served to the person concerned within 14 days of the decision.

§17 Dissolution of the association

Dissolution of the association requires a decision of the annual meeting with at least 2/3 of the number of votes cast. If the association is dissolved, the association’s assets shall be handed over to other activities with similar purpose/charitable purpose.

AFIA Non-profit Association (2022)